HRnest Beta 2.0: Modern interface, new features, and improved processes 

Explore the newest updates and features in HRnest Beta 2.0, marking our latest stride toward creating a more intelligent HR management system. With new features and improvements, using the system has become more seamless and intuitive. 

Log in to HRnest and test the new features now! 

All your data is available in the new version. Simply log in with your existing username and password.
NOTE: Any changes made to your account in the Beta version will also be reflected in the current system. 

Modern and intuitive interface 

In the new HRnest version, we’ve introduced a modern, more user-friendly design. 

For user convenience, the menu remains on the left sidebar, while notifications and account information are located on the upper right-hand bar. 

Consistent icons and status indicators 

We’ve standardized icons and color-coded status indicators for requests, improving readability. Each color now corresponds to a specific stage of the request: 

• Blue – Created 
• Light Orange – Awaiting approval 
• Dark Orange – Awaiting correction 
• Green – Approved 
• Red – Canceled 

Additionally, we’ve updated the representation of limits and absence durations from fractional formats to a more universal format (d:h:m) for better clarity. 

Improved navigation 

Significant navigation changes have been implemented to enhance system usability. The active menu, new dropdown lists within tabs, and better visibility of interactive elements make navigating the system more intuitive. 

Navigation elements: 

The main menu and top bar ensure smoother transitions between system sections. The default setting provides a compact menu, minimizing visible options to help users concentrate on their workspace. 

For users learning the system or performing specific tasks, an expanded menu option is available, allowing quick access and constant visibility of secondary-level functions. 

New dropdown lists: 

Dropdown lists within tabs organize related functions, allowing for smooth navigation between sections. These tabs simplify locating the necessary tools and reduce interface clutter, helping users focus on their tasks more effectively. 

Contextual menus: 

Quick contextual menus, hidden under the three dots icon (⋮), are accessible across various parts of the system. Clicking on these menus allows immediate execution of common actions, such as viewing details or editing. This functionality enhances daily usability by saving time and reducing the number of clicks.

Intuitive and quick data entry 

Adding actions are now more visible and accessible. We have standardized the data entry process across the system, including within tables. 

Adding via “+” buttons  

The visible “+” button allows users to quickly add new elements within the section they’re currently navigating. In data tables or time tracking, this action opens a pop-up form, while in the calendar, it enables the direct addition of absence requests or leave plans. 

“Add” Action and contextual menus for data entry  

The “Add” button in the top-right corner of the panel enables swift data entry specific to the current page. Its function adapts to the context of the viewed data, facilitating actions relevant to the module being used. 

The contextual menu for adding, accessible via the three dots icon (⋮), ensures immediate access to related actions. For example, in the “Organization” section, users can bulk add employees or create new departments. 

Main “Add” button always accessible  

The “Add” button has been moved to the navigation bar, ensuring constant visibility and easy access from any section, including the mobile version. 

Organized data tables  

Improved table clarity significantly enhances functionality and user experience. 

• Flexible data view: Customization Users can show or hide columns with a single click, personalizing the table view according to their needs. Selected settings are saved (even after logging out) and can be locked using the eye icon. 
• Intuitive sorting: Convenient sorting by smallest or largest values allows for quick data organization. Users can adjust the presentation of information to suit current tasks. 
• Improved readability: Increased spacing between columns and proper content alignment make key information easier to read and analyze. Additionally, users can adjust row height to their preferences. 

Enhanced actions in data tables  

Instead of multiple action icons displayed side by side, we’ve introduced a dropdown menu (⋮). This button groups operations such as details, editing, or deleting into one location. 

• Improved readability: Fewer icons in rows make it easier for users to locate the information they need.  
• Space-saving design: More information can now be displayed without scrolling, thanks to reduced clutter in columns.  
• Future flexibility: The dropdown menu allows for easy addition of new actions, ensuring the system adapts to evolving needs. 

Improved search and filtering 

Now you can find what you’re looking for faster and more easily. The “Search” field is clearly visible above data tables, allowing for quick searches directly from tables, filters, and dropdown lists. 

Filter management has been simplified—default filters remain constantly visible, while additional options are hidden under the “More filters” button. This reduces the number of elements for users who don’t use advanced settings while increasing data visibility in tables. You still have full flexibility to adjust search results to fit your needs. 

New “Employee profile” section  

We’ve introduced a new section available to all users, consolidating key employee information. The “Employee profile” provides easy access to account settings, integrations, and centralized permission management, all in one place. 

For HR accounts, this solution simplifies managing personal data and account settings while significantly improving the speed and efficiency of these processes. 

Employees also have access to their profiles, allowing them to view assigned permissions and access their personal information. 

Simplified basic tasks 

An improved process for creating accounts and switching between employee profiles makes managing your team easier and saves time on everyday tasks. 

Adding accounts 

Simplified account creation allows for setting up new profiles without the need to fill in all details immediately. This accelerates the onboarding process while retaining the option to edit the profile later. 

Switching between employee accounts 

In the profile view, you can quickly switch between employees using an intuitive dropdown list, eliminating the need to return to the employee directory. 

Improved permission management  

We’ve improved the management of user permissions within employee accounts. A dedicated tab with visible sliders has made this process more straightforward and user-friendly. It provides better control over access to system data and features, enabling you to tailor permissions to team needs while minimizing the risk of critical errors. 

Clear calendars  

The updated calendars simplify planning and monitoring employee attendance. Using colors and icons, you can instantly see key information. 

Key changes in calendars: 

Leave calendar 

• Color-coded absences: Leave plans and other absence types are marked with different shades of purple, making identification easier.  
• Planning compliance: Displays which employees have submitted leave requests in line with plans and those who haven’t.  
• Request statuses: Markers for approved, rejected, and pending requests allow for a quick assessment of their progress.  
• Remote work mode: Icons and visual markers have been introduced for remote work, including separate icons for working from home, the office or in the field.  
• Partial and multi-requests: Clearly marked partial leave requests (e.g., absences during specific hours) and multi-requests (several requests for one day). Tooltips provide additional details without switching views.  

Work time calendar 

• Enhanced presentation of recorded time: Displays registered work hours integrated with leave requests and other absence types, offering a better overview of employee activity.  
• Flexible time tracking: Includes assigned tracking methods and exact work hours. The system also highlights incomplete working hours, helping HR and managers verify and analyze employee activities.  
• Integration with leave calendar data: Consistent markers for absences such as leave, remote work, or partial hours improve navigation between system views. Fully integrated data ensures a comprehensive overview of employee activities in one place.  
• Visual markers: New, clear indicators for work time registration and absences enable faster interpretation of information. 

Enhanced schedules  

We have improved the visual presentation of schedules and introduced minor functional enhancements. Schedules are now more consistent with other system modules, making them easier to use. 

• Unified view with other calendars: The view for schedule execution and details has been aligned with the calendar interface. This allows users to easily compare schedule data with calendars. All statuses related to schedules are now clearly visible in the right panel and properly labeled, simplifying management and oversight. 
• Improved schedule creation and editing view: The forms for editing and adding schedules have been standardized in line with other system modules. This consistent layout accelerates workflows and eliminates the need for users to re-learn the interface. 
• Synchronization with leave plans and calendar: Absence planning and leave requests along with their statuses, are now more clearly displayed. Synchronization with leave plans and the calendar allows users to better monitor the alignment of plans with current requests. 
• Dedicated colors for shift types: The color palette for different shift types in the schedule has been updated to improve clarity and enhance the interface’s visual appeal. 

New configuration view  

The configuration section has been refreshed with a clearer and more user-friendly design. The updated view simplifies system management and speeds up finding the necessary settings. 

• Improved navigation: The new structure of the configuration section introduces tabbed lists and a right-hand menu. This helps users switch between options faster without scrolling or leaving the current view. 
• Clearer structure in the configuration section: Configuration options, previously organized by category, now include subgroup labels. For example, under the “Work time configuration” category in the “Working time registration” tab, sections like “Additional settings” or “User permissions” have been introduced. This makes it easier to locate and tailor options to individual user needs. Additionally, user-selected options are now displayed below the description of the configuration section as gray boxes, e.g., “Work at the office” or “Remote work”. Clicking on any element opens a pop-up identical to the one used with the “Change” action. 
• New method for editing settings: Instead of inline editing and reloading forms directly within the section view, pop-up windows are now used. These simplify the process of making and confirming changes. Data edits are now more structured and easier to control. 
• Consistent action buttons: Buttons like “Edit” and “Change” have been standardized and placed in fixed positions on the right side of configuration options. This makes it easier for users to find where changes can be made. 
• Clear toggle switches: The introduction of toggle switches instead of buttons improves readability and makes it easier to quickly assess the status of options. The “Enable/Disable” switches are now prominently visible, with their states (on/off) clearly marked. 

User-friendly forms  

The unified layout of forms for leave requests, new projects, and more makes them clearer and easier to use. Thanks to the column-based layout, the forms offer better ergonomics, facilitating quick data entry across various devices. 

Additional improvements have also been introduced, as outlined below. 

Floating labels in forms  

Floating labels for form fields improve readability and make it easier to enter accurate data. 

Organized form validation 

The system verifies entered data in real-time and informs users about necessary corrections. Error messages are clearly marked in red, allowing users to quickly locate and fix fields that require attention. 

New notifications and alerts in the system 

Clear and intuitive messages and alerts enhance the user experience within the system. The updated design ensures important information is noticed quickly, enabling users to take action more efficiently.  

Key improvements:  

• Distinction between message types: Clear markings for successes, errors, warnings, and important information make messages more visible and easier to understand.   
• Information banners and warnings: Dedicated information banners provide users with key system-related updates. These include account settings, system status, and critical actions, supporting users in making decisions. These banners offer greater clarity and allow quick responses to significant events within the system.   
• Informative messages in tables and info boxes: Dynamic tooltips and notifications available directly in tables and specific info boxes help quickly explain or understand the functionality of certain features.   
• Optimized passive alerts: Passive alerts in the system notify users of successful or failed actions. Success alerts appear briefly, allowing users to continue their work without interruption. For errors, the system highlights specific form fields requiring corrections, enabling quick localization and adjustments.   
• Integration with tooltips: Essential contextual information has been integrated into tooltips, allowing users to access help or guidance without leaving their current view.  

Log in to HRnest and test the new features now! 

All your data is available in the new version. Simply log in with your existing username and password.
NOTE: Any changes made to your account in the Beta version will also be reflected in the current system.