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Case study

HRnest - Case Study - Social-Spot-header 3
Social Spot logo
Industry
Marketing
With HRnest since
2022
Number of accounts
8

Company description

Social Spot Sp. z o.o. has been active in Poland since 2020. While it originally focused on social media management, it has progressively broadened its service offerings. 

The agency delivers end-to-end marketing solutions, addressing every phase of the sales funnel to provide comprehensive support to its clients.

Implemented solutions
HRnest - Case Study Social Spot - 1 content

How did the company manage before?

Social Spot is an organization that prioritizes efficient work management, aiming to focus on creative projects for clients while reducing the time spent on administrative tasks. 

Ania Amsolik, the agency's Co-founder, manages the company, participates in project meetings, and handles client acquisition. Initially, she and the other Co-founder, Agnieszka, relied on tools suited for solo entrepreneurs and basic online spreadsheets. This led them to decide to implement the HRnest system.

As the company grew and the team expanded, traditional HR management methods became less effective. We needed a solution that could lighten my administrative workload and transfer these tasks to a reliable online system.

Case Study HRnest - Ania Amsolik

Ania Amsolik

Co-founder

Implemented solutions

Enhanced absence tracking

Online spreadsheets did not give Ania enough control over employee absences. Staff members were entering their own absence data, which was hard to verify, and updates were often delayed, leading to internal communication problems. HRnest provides real-time access to data, greatly simplifying the work for everyone involved.

Previously, information would arrive with delays, but with HRnest, everything is instantly visible. Employees are aware that they need to input their data into the system, and its intuitive interface encourages them to do so more willingly than when using spreadsheets.

Since implementing HRnest, the absence management process has become clear and straightforward. Ania can be sure that the recorded absences accurately reflect the real situation, without worrying about any misuse.

HRnest guarantees the accuracy of all data. In an internal meeting, we established guidelines for using the requests, which has unified our absence management process.

HRnest - Case Study Social Spot - 6 content

Digitizing administrative tasks

HRnest enables the collection of various information in one place. Ania greatly appreciates the ability to work online. This gives her the assurance that she can access the system at any time and from any location, providing her with great flexibility in managing administrative matters.

I don't have to worry about accessing the system when I'm out of the office - just having my phone is enough to quickly check the needed information. I'm happy that paper documents are now a thing of the past.

By moving leave-related formalities online, Ania no longer has to spend extra time verifying and preparing reports. In HRnest, she can generate a ready-made summary with a single click. This allows her to focus on what she enjoys most in her work—creative tasks and managing the company.

Thanks to the system I feel at ease. HRnest handles the report generation, and all I need to do is export the finalized summaries.

HRnest - Case Study Social Spot - 3 content

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Optimizing work organization

The leave calendar in HRnest provides a clear overview of the company's current status. From a single dashboard, it's easy to see which employees are absent. This helps the agency organize meetings in a way that ensures all essential team members can participate.

HRnest is not just about having a user-friendly and intuitive interface. It also serves as a key resource for employee information. Using the calendar, I can quickly assess the company's current status and determine who is available for meetings.

Effective management requires continuous planning and task distribution. With HRnest, Ania always has real-time information about employee availability - knowing who is on leave, who is working remotely, and who is ready to take on tasks each day. All of this information is accessible right after logging in, which improves project planning and task alignment based on staff availability.

Since implementing HRnest, planning our work has become much easier. Leave data is updated instantly, helping me understand which team members I can rely on each day and which tasks I can efficiently complete.

HRnest - Case Study Social Spot - 5 content

Summary

By switching from difficult-to-maintain spreadsheets to HRnest, the company Social Spot gained:
  • online leave management
  • consistency and reliability of entered data
  • a single source of information
  • access to ready-made reports
  • a system tailored to its internal HR processes
  • a functional system accessible from anywhere
  • minimized human errors and misunderstandings
  • access to all necessary, up-to-date information
  • elimination of communication chaos
Ania Amsolik
Co-founder
Social Spot Sp. z o.o.
socialspot.pl
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