HR glossary / I / International business trip

International business trip


An international business trip refers to an employee traveling outside the country’s borders to fulfill professional tasks and duties. Such trips are typically related to participating in meetings, conferences, training sessions, or negotiations with business partners, clients, or suppliers. Preparing for an international business trip requires meticulous planning, including obtaining visas, arranging transportation and accommodation, and securing financial resources to cover travel expenses.

An employee on an international business trip represents their employer; therefore, they should be well-prepared in terms of subject matter and also be familiar with the culture and customs of the country they are visiting. Additionally, an international business trip necessitates accounting for all expenses incurred during the journey. Employers are obligated to provide appropriate working conditions and cover costs related to the trip.

International trips differ from domestic ones, not only in location but also in specifics related to applicable laws, procedures, and cultural differences. Properly planned and executed international trips can benefit the company by establishing new business contacts, signing agreements, or acquiring new knowledge and experience.


What documents are required for participation in an international business trip?

Depending on the country, a visa, valid passport, health insurance, and other documents such as invitations or accreditations might be required.

Yes, employees receive a per diem to cover meal expenses, and they may also be reimbursed for costs related to accommodation, transportation, and other expenses.

Refusal might be possible, but it depends on the specific employment contract and reasons for refusal; this matter should be regulated by the company’s internal procedures.


Building relationships with partners

Business trips allow for establishing direct relationships with international partners.

Participation in fairs and conferences

They enable the presentation of the company's offer and knowledge about industry innovations.

Negotiations and signing contracts

These are crucial for finalizing agreements and building lasting business relationships.

Training and courses abroad

They allow for acquiring new knowledge and skills.

Quality control and audits at suppliers

They allow for assessing and verifying the quality standards practiced by business partners.

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