Updates – Custom text fields in the employee profile, insurance policy category, and easier meal allowance editing in business trips 

Creating custom text fields in the employee profile 

In the Employee Profile, under the Basic Information tab, we’ve added a new section – Additional Information. It appears at the bottom of the page. 

Now, the HR Department can define which extra data they want to keep visible in the system – such as salary or length of service. These fields can be configured directly from this view and filled in individually for each employee. 

You can also choose which fields should be visible to the employee and which should remain accessible only to HR. 

Sections that have been created but not filled in will remain hidden, so they don’t take up unnecessary space in the employee profile. 

To configure custom fields: 

1. Go to Employee Profile > Basic Information tab 
2. Click Edit data > Configure Additional Fields 
3. Click Add and fill in the field name 
4. (Optional) Check the box Show to employees 
5. Confirm by selecting Save to add the field 
6. Finalize by choosing Save Data 

You can also edit or delete fields later – deletion requires selecting the field name and typing YES to confirm the change. 

Easier leave planning 

We’ve simplified the process of adding leave plans directly from the List of holiday plans. Just click the +Add holiday plan button located above the table. 

With this change, you can quickly schedule absences for yourself or other employees — without switching to a different view. 

To add a leave plan: 

1. Go to Leave > Calendar 
2. Select the List of holiday plans section
3. Click +Add holiday plan  

Meanwhile, the option to add a leave request has been moved to the context menu – three-dot icon (⋮). 

Simplified editing of the meal allowance section in business trip settlements 

We’ve made it easier to edit meal allowances in the Meals section of business trip settlements — so you can update meal information for employees more quickly and conveniently. 

Now, clicking the Meal link in the table opens the familiar edit view immediately — no need to navigate to a separate form. 

To edit the diet: 

1. Go to Business Trips > Trip Settlements 
2. Select a specific settlement 
3. Scroll to the Settlement of subsistence allowance section 
4. Click the link under the Meals column of the table 
5. Update the data and click Save and close 

Your changes are saved and instantly visible in the summary after confirmation. 

New “Insurance policy” category in business trip settlements 

We’ve added a new cost category – Insurance policy – in the Invoices/Receipts section of business trip settlements. 

This makes it easier to record and report trip-related expenses, especially for companies providing additional travel insurance for employees. 

To add an Insurance policy expense: 

1. Go to Business trips > Trip Settlements 
2. Select a specific settlement 
3. Click + in the Trip costs settlement – bills, invoices section 
4. In the Category field, choose Insurance policy 
5. Fill in the details and click +Add settlement