How to integrate a dispersed organization with HRnest?
Meet the company
How did the company manage before?
I can’t say what HR management looked like at Astarium before the introduction of the HRnest system, because we started using it (back then still called Urlopek) together with the launch of our company. We are a company with a decentralized structure, we have branches in four cities, and more than half of our employees work outside the main office, so from the very beginning we knew that any document workflow other than digital was not an option.
We launched around the same time, so you could say that our company has been growing together with HRnest.
Kuba Czajkowski
CEO
HRnest implementation and use
I typed the phrase “leave management system” into a search engine, and that’s how I came across Urlopek. What encouraged me was the several-week free trial period. From the very beginning, it was clear that this wasn’t just some off-the-shelf solution but a system developed with great attention to detail.
So, we started testing. First of all, we checked the functionality of the calendar — whether the days were being counted correctly, as some of our employees are employed on a monthly basis, while others work hourly. Since the system performed reliably during the tests, we provided login details to the employees. Currently, every new employee gets familiar with the system as part of the onboarding process.
Benefits and advantages of using the HRnest system
As I mentioned before, we are a decentralized organization. Thanks to HRnest, I can immediately see when an employee submits a leave request, and at the same time, I have all the information about absences in one place, which is very convenient. It also gives employees comfort knowing that they can easily submit such a request themselves, no matter where they are.
Such a shared system unites the entire organization because it creates a feeling of equality and fairness for everyone. There is no possibility that, for example, an employee from the headquarters has a greater chance of getting leave than someone from one of the branches.
What’s great is that the system’s creators are open to customer suggestions and implement the proposed changes. In our case, one of them was the ability to export the calendar in ICS format, which allowed us to subscribe to the leave calendar on a computer or mobile device.
The second was the integration with Slack, which is our main communication tool at work. Thanks to this, we stay up to date with employee requests and save time we would otherwise spend switching between applications.
Just like HRnest, we are a small company, and for us, the approach to cooperation matters — how a company communicates with its clients. Here, the approach to the customer is truly exceptional. I believe that HRnest is a tool we will be using for many years to come.
Kuba Czajkowski
CEO
