How to radically reduce paperwork using HRnest?
Meet the company
InFakt was awarded by Aula Polska with the Auler 2011 award, given to people and companies who are role models for Polish technology business, and in 2014 – the AppAward for the mobile application of the year, as well as the main prize in the Mobile Trends Awards 2015 competition.
How did the company manage before?
There was a lot of so-called paperwork because practically every document existed in paper form. Additionally, all documents were scanned so that it wouldn’t be necessary to search through employee files every time. We also used Excel to keep a record of leave, which, of course, had to be updated regularly in order to keep control over leave limits.
Weronika Wygoda
Junior Accountant
In the case of business trips, it happened that the employee was unaware or simply forgot that they should fill out a business trip order or that their supervisor needed to sign it. The settlement of business trips was also problematic, especially due to the process of collecting all the necessary documentation, receipts, etc., which often required the support of the HR department, which in turn was time-consuming for us.
As for time tracking, we relied on a paper attendance list, created in a text editor. It happened that employees simply forgot to sign it.
There were also problems related to the specific nature of our organization, because for some time we had two separate companies, and employees sometimes signed the attendance list under the wrong company to which they were not officially assigned.
Weronika Wygoda
Junior Accountant
Implementation and operation of the HRnest system
Wanting to save time and reduce all the “paperwork,” we started looking for a program, and that’s how we came across Urlopek (the former name of HRnest — editor’s note).
Weronika Wygoda
Junior Accountant
The implementation itself did not take long — the system is so user-friendly and intuitive that we quickly adapted to it. In fact, I didn’t notice any problems with using the system.
Benefits and advantages of using the HRnest system
HRnest has definitely saved time and reduced the “paperwork.” All data concerning absences, business trips, and employee working time is now stored in one place and is continuously monitored.
Weronika Wygoda
Junior Accountant
The electronic attendance list has also proven to be effective, because even if someone forgets to sign it, we can quickly detect and correct it. Thanks to the integration of HRnest with our internal communicator, employees immediately receive notifications when their request has been approved. For employees, this is a very convenient solution, because they no longer have to spend time and effort submitting a request and then obtaining a signature.
Supervisors and managers also greatly appreciate that they have constant insight into what is happening with their employees. They no longer have to contact the HR department to find out, for example, whether a given employee has completed the formalities related to a business trip or submitted a leave request — they can check it themselves.
We have also significantly reduced the risk of documents getting lost because everything is now in electronic form.
I can say with full confidence that HRnest is a reliable system. We’ve experienced this especially recently when we had quite a few “extreme case” inquiries, and each time we received professional assistance. We truly appreciate this kind of support.
Weronika Wygoda
Junior Accountant
Results overview
The inFakt team needed a tool that would improve processes related to employee absences and allow employees to independently manage their HR data. Thanks to the implementation of HRnest, the company:
