Top SMB Leave Management
software loved by staff

Manage absences and time off in your company with HRnest. All types of contracts and absences included.

Ditch spreadsheets, stay flexible, and plan your team’s work smarter, based on up-to-date data records.

Leave management system

Absence management in 3 clicks

First thing’s first – in HRnest you can request a time off.

Simple – but oh, so effective.

It takes EXACTLY 3 clicks to issue a leave request. And you can do it from your desktop or an online app.

Specify the type of leave and the dates of your absence. Then, send it for approval – and that’s when your work is done!

HRnest takes it from here – your request is sent to an approver (managers and hr) along with an email notification (so they won’t forget about it).

You will also stay updated about your request status by notifications sent to your inbox and in the app.

Plan vacations with a transparent calendar

Allow your employees to plan their time off easily – even for the entire year!

Always stay aware of overlapping holiday schedules and make sure your business runs smoothly all year long.

Keep your leave policy transparent and share the time off schedule with selected departments or with the entire company. Help employees adjust their holiday plans accordingly and allow managers to have a full picture of the situation.

A favourite feature of managers using HRnest.*

*Based on the results of a survey conducted among over 4,000 managers using the tool

Staff holiday calendar
Leave management system workflow

Leave management system tailored to your needs

No more documents flying around. HRnest lets you set the default document flow for leave requests. So, every request gets straight to the person responsible.

E-mail notifications decrease the time of leave requests approval process and keep everyone up to date.

Adjust HRnest to your needs at any given time by modifying document flows in a few clicks.

Types of leave? We have them all.

HRnest supports all the most popular leave request types, including annual leave, leave on demand, maternity leave, compassionate leave, unpaid leave, business trip, sick leave, away day, home office.

Set holiday allowance for the entire company at once – or for each employee individually.

HRnest supports all types of employment: contracts of employment, B2B agreements, freelancing, civil contracts – whichever you use, HRnest has got you covered.

Types of employee leave
Leave management software

Export data to Payroll & HR software

Printing is so out-of-style! HRnest makes communication between employees, managers, HR and Payroll a piece of cake!

Employees submit requests, schedule their time off while always being aware of their current holiday allowance. Managers process the requests using the leave planner.

Payrolls have access to all the leave management data from their accounts and can easily export it to their accounting software.

HR can export the holiday plans to Excel and add the most recent absences planned to their calendar – thanks to the leave plans’ export to iCal format.

Automate employee leave tracking

Generate HR reports that let you track different types of leave and customize them to fit your needs.

Specify the time period, leave type, or even employees you want to see the data about.

Filtering allows you to include only the data relevant to you.

Oh, did we mention exporting the data to Excel or PDF takes a single click?

Reports on leave requests

Sprawdź kurs zarządzania nieobecnościami w Akademii HRnest

Poznaj techniki sprawnej ewidencji urlopów w HRnest. Dowiedz się, jak efektywnie planować urlopy i usprawnij obieg wniosków urlopowych w zespole.

Koniec z papierowymi wnioskami – rozpocznij kurs „Nieobecności w HRnest” już dziś i wprowadź nowy standard HR w Twojej firmie.

Akademia HRnest Ogarnij Urlopy

HRnest is a win-win...-win


For Employees

Dział kadr

For HR & Payroll


For Companies

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HRnest is a full package for your business’ HR

Customer support team

We provide all clients with full technical support and our consultants will help you at every stage of your work with the tool.

All forms of employment

Contracts of employment, civil law contracts, B2B agreements – whichever you apply, HRnest has got you covered.

Six language versions

Working in an international environment? Use a fully functional English, Spanish, French, German, Russian or Polish version of our platform, available for all account types.

Hassle-free data export

Export data to Excel, CSV, PDF files, i-Cal and then to the HR and payroll programs with a few clicks.

Corporate-class security

Your data is safe. We use the best servers available – Microsoft® Azure® – compliant with industry standards, including GDPR.

Your entire company’s work made easy

HRnest facilitates the work of HR, managers and employees, saving time and ensuring better planning and transparency of processes.

Easier workflow with integrations​

Import data from HRnest to the Payroll software you use with just a few clicks. Add your time off to Outlook and Gmail calendar. Get notified on Slack when there’s a new request pending. Or integrate HRnest with currently used systems with API.

Mobile version of the HRnest application

Log in wherever you are

You don’t need to install anything. All you need is a browser and internet access on your phone to get the most out of HRnest.

Leave management system FAQ - answers to frequent queries

A Leave Management System is a digital solution or software that automates the process of managing employee leave requests. This system handles all aspects of leave management, including tracking leave balances, applying for leaves, approval workflows, and ensuring compliance with company management policies.

A Leave Management System streamlines and simplifies the leave management process, eliminating manual tracking and paperwork. It promotes transparency and consistency in leave policies and reduces errors and discrepancies in leave balances. This increases overall productivity by reducing the administrative burden on HR teams, and enhances employee satisfaction by providing a convenient and fair leave request process.

Yes, most Leave Management Systems are designed to integrate seamlessly with other HR systems and payroll software. This ensures that all information relating to an employee’s leave is readily available in one central location and can be synced with other related data, such as payroll and benefits information.

Yes, the Leave Management System is generally accessible from anywhere and at any time. Employees can book leave, check their leave balance, and track their leave history using their computers or mobile devices. Managers can also review and approve leave requests remotely, making the process efficient and convenient for everyone involved.

The system can be configured to align with your company’s specific leave policies and regulations, including statutory leave entitlements. It automatically calculates leave balances, carries forward leaves according to policy, and flags any anomalies or policy breaches. This ensures consistency and accuracy in implementing leave policies, reducing the risk of non-compliance and associated legal issues.

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Who knew taking time off could be so easy?

HRnest users